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workplace safety Archives - Contractors Insurance Agency

Let Safety Drive Business Success!

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Workplace safety is not just a list of rules. It’s a process. It takes commitment, effort, and is ultimately  something most businesses have opportunity to improve.

Keep the following in mind as you review your current processes to let safety drive your business success:

  • Keep it simple and take one step at a time.
  • Lead your business with safety, placing a focus on preventing injuries and losses.
  • If you do not react to an injury or loss, that is a missed opportunity for the future.
  • Workplace safety should be done because it is the right thing to do.

Here are seven best practices to focus on as you design your safety and health program, or enhance what is already in place as you evaluate your current process:

  1. Establish safety and health as a core value: Communicate to all workers your No. 1 goal is to keep your employees safe.
  2. Lead by example: Demonstrate safe behavior in everything you do and make it a priority in your daily interactions with workers.
  3. Implement a reporting system: Establish a system for workers to report all injuries, illnesses, near misses and safety concerns.
  4. Provide training: Train workers on the safe methods for performing their job, as well as how to identify and report unsafe conditions.
  5. Conduct inspections: Inspect the workplace on a regular basis – using a checklist to guide workers through the process – and assure that unsafe conditions and behavior are corrected.
  6. Address emergencies: Plan for identified emergency situations, including communicating the instructions to all workers, and periodically conduct a drill to test the plan.
  7. Make improvements: Take time to discuss safety and health issues with your workers. Seek input on workplace changes and implement hazard controls to improve overall safety.

Below is a link to some of OSHA’s helpful resources to improve your safety process: https://www.osha.gov/shpguidelines/download-recommendedpractices.html.

Ensuring a Safe Job Site is Essential

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For the first time in many years, OSHA has made significant changes in their PPE (Personal Protective Equipment) requirements.  We urge you to take a look at this “Quick Glance Card” they have issued, to make it easier to understand.

The basics of these new requirements regarding policy and certificates are:

  1. When it comes to liability insurance for contractors in terms of PPE, it is vital that you have a current liability policy for yourself and any and all employees at all times.*
  2. You’ll always be issued a Certificate of Insurance that should be kept with you at all times on the job.
  3. This certificate verifies that you hold fully active insurance coverage, workers’ compensation, employer (contractor) liability, general liability, and what the liability limits are.
  4. There is a lot of coverage in this, but to boil it down, ensure that the coverage includes premises and operations, independent contractor, products, completed operations and contractual liability.
  5. The Certificate should clearly state that your primary coverage is contractor liability.
It’s important to understand that the Certificate of Coverage is simply that—a certificate stating you have coverage. It is neither indefinite nor a guarantee of coverage. It’s your responsibility to make sure your coverage is valid. As a contractor, you are responsible for maintaining all PPE requirements for yourself and any and all of your employees. As we’re sure you already know, most people are aware of what PPE is— equipment designed to protect your head, eyes, body, extremities, and even lungs. It’s safe and smart to use, even if you’re only going to be on site for a few minutes. The old adage “better safe than sorry” is never truer than here! So, the laws state PPE is necessary when high-risk work is being undertaken, and responsibility for supplying it is in the hands of the contractor, along with liability insurance as you are, in effect, self-employed.

What are your obligations?

In brief—please remember, this is not an all-inclusive list and we, along with OSHA’s guidelines, will help you make your way through all the jargon-filled twists and turns!
  • Performance of a complete and comprehensive survey and assessment of any and all workplace hazards
  • Identification of all required PPE and ensuring adequate quantity
  • Full training in the usage of PPE
  • Inspection and maintenance of the PPE, replacing when necessary
  • Record-keeping of any and all safety incidents
  • Remember—it is your responsibility to strictly enforce the wearing of and adherence to all PPE regulations, and to update your compliance program whenever circumstances may change

A few best practice tips for you as a contractor to achieve safety compliance and work without complications:

  • Make sure your PPE policy is in writing, and everyone can easily and quickly refer to it when necessary. A written policy is a requirement of OSHA.
  • Keep up-to-date with state and federal regulations that are specific to your industry. Professional associations can help you with this, if you’re unsure of them.
  • Enforcement, enforcement, and enforcement yet again! Hold everyone responsible, set the rules, and be ready and willing at all times to set the example. Remember, you and your employees are your responsibility.
  • Your PPE policy should follow all regulations set forth in any Material Safety Data Sheets—make sure these are at-hand and everything is in perfect sync.
  • Check you have the correct level of hard-hat protection for the job, as there are three classes of protection.
  • The proof is in the details! Check to make sure, just as with the hard-hats, that gloves and the like are adequate to the job hazard presented.
  • Record-keeping, record-keeping, and more record-keeping! Just like with enforcement, this needs to be stressed.
So when it comes to your liability protection, PPE compliance is only one among many. Along with talking to us here at Contractors Insurance, OSHA’s website is your go-to. It contains some easy-to-understand information for contractors. We have also created a downloadable checklist for a PPE audit. Download it now. ___________________ * This information is not to be deemed legal advice on your insurance liability responsibilities, and legal counsel should be retained if you have questions. This information is for liability insurance requirement purposes regarding Personal Protective Equipment.
Technology

Seven NEW Technologies that are Improving Workplace Safety

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The following Seven NEW Technology enhancements are creating opportunities for employers to further improve worker safety.

Exoskeletons

Workers can wear exoskeletons to transfer weight from repetitive tasks and use less energy when moving objects. The result is a reduced risk of injuries as well as increased strength, dexterity and productivity.

Virtual Reality

This technology replicates physical environments and presents training opportunities for employees. It also allows workers to stimulate hazardous tasks and identify safety needs. More benefits are expected as technology matures.

Wearables

Wearable devices offer real time monitoring of workers vital signs. They can alert workers to the presence of environmental dangers. They can also cut health care costs by reducing health risks such as respiratory problems, cancer, dermatitis and hearing damage. An added bonus to employers is that wearables can provide valuable information as to what may have caused the employee’s injury before filing a workers’ compensation claim.

Hand Held Mobile Devices

Although the use of mobile devices can be a distraction and safety liability, there are useful apps that detect safety hazards, log safety incidents, track OSHA requirements and even determine when the heat index is too high on job sites. The key to improving worker safety with hand held mobile devices is using them responsibly.

Drones

Sending drones into high hazard areas instead of humans helps safely assess damage and plan emergency response.

Data Science

In addition to utilization of new devices, Data Science is enabling companies to analyze photos from job sites and then scan them for safety hazards, using an algorithm that correlates those images with their accident records.

Update and Implement Processes/Procedures

Before seeking out new technology, consider ways to improve your processes otherwise it can be a waste of money. No amount of technology will help if its’ your processes that need to be improved.

 

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